Getting Started In Your Doctoral Program

During the first semester each doctoral student will be advised by the program head or Department Chair, or will be assigned a temporary faculty advisor. Before the end of the third semester in the program, each student must submit in writing to the Graduate Studies Office an advisory committee and a program of studies.

Advisory Committee

The advisory committee consists of at least three faculty members. Two must be from the major area of study and one from the minor area. The committee chair, who becomes the student's primary advisor, must be a regular faculty member in the major area of specialization. For interdisciplinary minors, the minor representative must be from outside the major. At least two of the faculty members on each doctoral advisory committee must be regular faculty members; one may be an adjunct or part-time faculty member.

Program of Studies

The program of studies is a coursework plan to fulfil program requirements. It must be developed with the faculty advisory committee then be approved by the Department Chair and the Associate Dean for Graduate Studies. Any changes to an approved (either by an advisor, the advisory committee or the graduate studies office) program of studies may be made via the Program of Studies Amendment form. A program of studies should be submitted within three semesters of matriculation. If any courses listed on the program of study were not taken at Indiana University, a Request for Transfer of Graduate Credit must be submitted concurrently. Program of study forms as well as any forms relating to the program of studies can be found on the Graduate Student Portal.

90 Hour Program

Credit hours earned in master or specialist degree programs may be included in the doctoral program as long as they are relevant to the student's doctoral areas of focus.

Program of Studies Components

Inquiry Core

This component requires a minimum of 9 credit hours, however many doctoral programs in the school require 12 or 15 credit hours of Inquiry Core coursework. The Inquiry Core includes a survey course in research methodologies (e.g.Y520) and beginning courses in statistics, measurement, program evaluation, or in ethnographic, qualitative, quantitative, and historical research methods. Inquiry Core courses are to lay a rudimentary methodological foundation for applied inquiry courses in the major, and for dissertation research. A list of approved Inquiry Core courses is available at the School of Education Graduate Student Portal website.

Major

A major consisting of a minimum of 36 credit hours of coursework in the selected field of specialization is required. There is substantial flexibility in the major. Courses from related areas of study may be included in the major component if their relevance to the major can be demonstrated and committee approval can be secured.

In addition to the inquiry core coursework, 6 credit hours of inquiry coursework are required in the major. One of these inquiry courses must be an early inquiry experience, during which a student carries out a research project, including the collection and analysis of data to answer a research question, and the writing of a research manuscript. This research is to be prior to the dissertation and not a direct part of the dissertation research. The early inquiry experience may be implemented through an independent study course (e.g., a 590 course), through a master's thesis (e.g. 599 course), or through a departmental research seminar. Each student must carry out an independent research project. The research manuscript that results from this study must be read and approved by the student's advisory committee.

The second of the two major area inquiry courses is an inquiry linkage course. This is a course in which research relevant to the major field of specialization is studied. Such study, however, focuses more on the research design and methodology of research in the major area than on the findings of the research. Analyzing and critiquing the research methodology are of primary importance in this experience. Each department has a research seminar or a specialized research methodology course for this purpose. The inquiry core courses normally should be completed prior to taking inquiry courses in the major.

Minor

The minor requires a minimum of 12 credit hours of coursework taken in an area of studies outside of the major. The minor must complement the major and have integrity in its own right. The committee member representing the minor field must approve the selection of courses in the minor area. Students may minor in any area of study inside or outside of the School of Education that is listed in the University Graduate School Bulletin. An interdisciplinary or individualized minor is also possible. In this case the student must submit a Minor Justification form, explaining why this is a suitable minor and the contribution of each course to the minor area. The form must be signed by the minor advisor. Interdisciplinary or individualized minors for Ph.D. students must be approved by the Associate Dean of Graduate Studies as well as the University Graduate School.

Electives

The electives category is designed to allow students freedom in course selection. This is also the place to put foundations courses. Each program area has specified courses in foundations, substantive core perspective, or other areas outside the major and minor, which are required for breadth. Courses that may fall into this category are those needed to meet the doctoral program requirement for 27 credit hours outside of the major program area. This ordinarily includes the 12 credit hours of minor coursework, and the 9 or more credit hours of inquiry core courses.

Dissertation

The dissertation requires 12 credit hours of 799 and 3 credit hours of dissertation proposal preparation. Each doctoral program area has a 795 dissertation proposal preparation course, which is generally used for this purpose, either on an individual basis or as a departmental seminar.

Workshops

Workshop courses are intended primarily as a mechanism for the professional development of teachers and other education professionals. The topics covered and the skills learned in workshop courses are generally of a very applied nature, with the intent of giving participants hands-on experience with models and techniques directly useful in school settings. Workshop courses are typically scheduled to meet on a very concentrated schedule and may or may not generate credit hours.

No workshop credit hours can be applied toward a Ph.D. program.

Residency

The purpose of a residency requirement in graduate programs is for students to become closely involved in the academic life of their program and of the university; to become fully immersed in their graduate study for a substantial period of time; and to develop a relationship of scholarly and professional collegiality with faculty and fellow students. To this end, it is advantageous for students in graduate programs, especially those in doctoral programs, to be full-time, residential students for a significant period. During their residency period, students are expected not only to take courses, but to participate in other aspects of the intellectual life of their discipline and of the university community. Many doctoral students have research assistantships in which they work closely with faculty members and peers on research and development projects. Some have teaching assistantships. There are also numerous opportunities to attend presentations, colloquia, conferences, and brown- bag lunches in which they are invited to participate in discussions about both theoretical and practical issues in their discipline. Participation in national and regional professional meetings, including the presentation of scholarly papers, is encouraged during this time.

For Ph.D. students, two consecutive semesters in a single academic year (exclusive of summer session) must be spent in residence on the campus where the degree is awarded. This residency period must be subsequent to admission to the program. Eight (8) credit hours of program coursework must be completed in each of these semesters. Dissertation credit hours (799 or G901) may not be used to fulfill residency requirements.

Transfer Courses

Some graduate coursework completed at other universities may be transferred into degree and licensure programs at Indiana University. All coursework transferred must be from an accredited college or university. No transfer credit will be given for a course with a grade lower than a B. Courses graded P (Pass) may not ordinarily be transferred into education graduate programs. Courses graded S (Satisfactory) may be transferred only if a letter is received from the course instructor stating that the student's performance in the course was at or above a grade of B.

All transferred courses must be relevant to the student's program of studies. They must be approved by a program advisor and by the Associate Dean for Graduate Studies. An official transcript is required for coursework to be transferred. A course description or syllabus may also be required in order to judge the appropriateness of coursework.

Doctoral students in the 90 credit hour program must complete 60 credit hours of coursework at Indiana University (this includes dissertation credits) while enrolled in that doctoral program. Ph.D. students may transfer no more than 30 credit hours into an IU doctoral program. The form required for students to transfer courses is available on the Graduate Student Portal on the School of Education’s website.

Double Major

Students in a doctoral program may declare a double major. A double major requires students to take all of the required coursework in both majors. No minor is required, and some required courses outside of the major proper may be double-counted (i.e., research courses— including inquiry linkage courses, foundations courses, and foreign language courses). Please note that the credit hours will not be double-counted. Students must be admitted to each program in which they are intending to major. Double majoring students must include two representatives from each major on both their advisory and research committees, and they must take qualifying examinations in both major areas. Only one dissertation is required. Special forms are available on the University Graduate School website for the appointment of double major advisory and research committees.

Guidelines for Maintaining Doctoral Progress

Qualifying Examinations

In order to be eligible to take the qualifying examinations a student must have:

• been admitted unconditionally to the doctoral program;
• an appointed doctoral advisory committee and a doctoral program of studies that has been approved by the Graduate Studies Office;
• completed all or nearly all doctoral coursework, with no more than 6 credit hours graded as incomplete; and
• completed the early inquiry requirement for that doctoral major program.

Prior to beginning a doctoral dissertation students in the School of Education must pass a qualifying examination in the major area, or areas (for a double major) of study. This examination process is intended to determine if a student is qualified to begin work on a doctoral dissertation.

A minor area qualifying examination may also be required.

Departments and programs determine the specific form of qualifying examination their students will take and establish the times at which examinations will be administered. Students need to file an application with their major and minor departments in the School of Education to take their qualifying examinations. Such application forms are available in departmental offices.

All qualifying examinations contain written and oral components. The written component will take one of three forms:

• A proctored examination- The major area examination is administered in the School of Education in two four-hour sessions on consecutive days. The minor area examination is administered in a four-hour session on a third day. The major and minor examinations may be taken in the same semester or in different semesters.
• A take-home examination- Students completing a take-home examination in either their major or minor area should contact the appropriate program or department for examination requirements.
• Portfolio- Students work with their doctoral advisory committee to determine the contents of the portfolio and a timeline for its completion. Students taking this form of examination should see their advisors regarding specific requirements for preparation of their portfolios.

Students are not required to register for the semester they are taking qualifying exams

After all portions of the written component of the qualifying examinations are taken, an oral examination must be held. The primary purpose of this examination is for the advisory committee to review the answers to the written qualifying examination questions, to request elaboration or clarification to questions that were poorly or incompletely answered, and to quiz the student in-depth over any or all of the examination material.

Double-Major Examinations

Students with a double-major must take qualifying examinations in both major areas.

Retaking the Exam

Students who fail some or all portions of the qualifying examinations may be allowed to retake these portions. This decision is made by the student's advisory committee and the Department Chair, and is based on the student's overall program performance and the extent of the deficits on the qualifying examinations. Only ONE retake of the qualifying examinations is allowed.

Seven-Year Rule

The date of passing the oral qualifying examination is a critical date. All coursework must be completed within seven years (prior and post) of the examination date. If coursework has been completed more than seven years prior to the examination date, course revalidation is required.

The dissertation must also be completed within seven years of passing the final component of the qualifying examination. After this time, doctoral candidacy is terminated for students who have not completed the dissertation. Such students may apply for readmission, but will be subject to the current admission criteria. If readmitted, students must retake the current qualifying examinations and fulfill other conditions imposed by the department in order to establish currency (such as taking or auditing selected courses). If the qualifying examinations are passed and the other conditions are met, these students are readmitted to candidacy. They have three years from this date to complete a dissertation.

Revalidation

Revalidation is a process whereby a student demonstrates current knowledge of course material that was not taken within seven years of passing the oral qualifying examination.

Several methods of revalidating old courses are available:

• Passing an examination specifically covering the material taught in the course (such as a course final examination).
• Passing a more advanced course in the same subject area, taken more recently (within the seven years).
• Passing a comprehensive examination (e.g., a doctoral qualifying examination) in which the student demonstrates substantial knowledge of the content of the course. (Only two courses may be revalidated by this method).
• Teaching a comparable course.
• Publishing scholarly research that demonstrates substantial knowledge of the course content and understanding of fundamental principles taught in the course.
• Presenting evidence of extensive professional experience that requires the application of material taught in the course.

Forms for course revalidation are available on the School of Education’s Graduate Student Portal.  Courses must be revalidated individually (only one course per form). A Curriculum Vitae is required when revalidating coursework through professional experience, publications, and teaching.  

The revalidation evidence for each must be assessed by an Indiana University faculty member who teaches the course being revalidated. The revalidating faculty member must be personally convinced, based upon present evidence, that the student has current mastery of basic course concepts and principles.

If the course instructor is not available, a faculty member in the same program specialization area may be substituted. Permission to use a part-time faculty member or a faculty member at another university for course revalidation must be secured from the Associate Dean of Graduate Studies.

Departments have the right to limit the amount of old coursework to be included in graduate programs.

Transfer credit must be transferred before it can be revalidated.

Nomination to Candidacy

It is the responsibility of the advisory committee, either before or during the oral examination, to review all aspects of the student's doctoral program work, to assess the student's development as a scholar and a professional educator, and, if appropriate, to discuss topics for dissertation research and career goals. Thus, the committee is expected to assess the student's progress in the doctoral program, inventory the work remaining, plan program requirements to ensure a good fit to career goals, and offer criticism, advice, and encouragement.

Examination of all major scholarly works produced by the student during the program of studies is also the advisory committee’s, specifically the committee chair’s, responsibility. These works include the research manuscript that resulted from the early inquiry experience study, papers presented at conferences or published, and scholarly works produced in courses taught throughout the program of studies. These may include literature reviews, position papers, curriculum development projects, program evaluation studies, measurement instrument construction studies, needs assessments, library research studies, and data-based research.

When the advisory committee is satisfied with the student's performance in the written and oral qualifying examinations and with the student's overall progress in the doctoral program, the student is nominated to candidacy.

All non-dissertation coursework must be completed and graded at this time.

Students must submit a Nomination to Candidacy E-doc via One. Links to the e-doc can be found on the School of Education’s Graduate Student Portal.

Admission to Candidacy

Admission to candidacy is awarded after the student has been nominated to candidacy and all required coursework has been completed.

Maintaining Active Status

After passing qualifying examinations, doctoral students must register for at least 1 credit hour each semester (not including summer session) in order to maintain active student status. This is ordinarily done by enrolling in 1 or more credit hours of dissertation credit (799). After 90 credit hours of program coursework have been taken and students have been admitted to candidacy (i.e., all but the dissertation hours have been completed and qualifying examinations have been passed), students may enroll in G901 Advanced Research in order to maintain active status. G901 is a 6 credit hour course and is an inexpensive way for students with graduate assistantships to maintain a full load. However, enrollment in G901 is limited to six semesters,

In-absentia registration for 799 is available for doctoral students who reside more than 25 miles from the Bloomington campus. Registration should be requested through the department.

Students who fail to register each semester after passing qualifying examinations must back-enroll for all semesters missed, in order to graduate. There is a charge of $290 (subject to change) per semester, in addition to tuition and fees, for back-enrollment.

Forming a Research Committee

After admission to candidacy, the student must assemble a research committee. The doctoral research committee has the responsibility to guide the student through the dissertation process and to conduct the final oral defense.

Each research committee must have at least four members. Two must be from the student's major area of study and one from the minor. For an interdisciplinary or individualized minor, the minor member must be from outside the major area. If the minor is not pertinent to the topic of the dissertation, the student may petition to substitute another member from outside the major area. The committee chair must be a faculty member in the student's major area. Usually, the committee chair is also the dissertation director. However, it is acceptable for another committee member with particular expertise in the area of study to direct the dissertation. The Nomination of Research Committee, an electronic form, is available in One/Onestart. All members of Ph.D. research committees must be members of the University Graduate School faculty.

The committee chair and the dissertation director must be endorsed members of the University Graduate School faculty. If a regular member of the University Graduate School faculty has special expertise in the area of the student's research, the research committee chair and the Associate Dean for Graduate Studies may petition the University Graduate School to allow the regular faculty member to direct the student's dissertation.

In some instances it is possible to include a committee member who is not an Indiana University faculty member, such as a faculty member at another university, on a doctoral committee. The full committee must still be composed from Indiana University faculty. Outside committee members are in addition to the full committee and are not counted as one of the four required members. To receive approval for such an addition, two conditions must be met:

1. the substitute member must have special expertise not available among University Graduate School faculty, either in the substantive area of the study or in the research methodology, and
2. the substitute member must supply evidence of published research.

The procedure for selecting a research committee chair and research committee members varies considerably from student to student. Ideally, the research question that becomes the focus of the dissertation study stems naturally from research experiences, coursework, or graduate assistantship assignments that the student has had during the program of studies. Often the advisory committee chair is the student's mentor and becomes the research committee chair. In such a case, the student and chair typically have had discussions about tentative dissertation topics prior to admission to candidacy and prior to the selection of other research committee members.

It is not required that the advisory committee chair be asked to chair the research committee, nor that the advisory committee chair agree to chair the research committee, if asked. Ultimately, the choice of a research chair involves a combination of personal compatibility and compatibility of the research interests of the student and the chair. The student and the committee chair typically confer regarding the selection of other research committee members.

A copy of the Human Subjects Committee approval must be submitted with the Research Committee form. For further information on the Human Subjects approval process, please see the section titled "Use of Human Subjects" below.

Prospectus/Summary

A one- to two-page dissertation prospectus/summary must be submitted with the Nomination of Research Committee form. This prospectus/summary should include a clear statement of the questions to be addressed in the study, an outline of the design of the study, the research methods to be used, and a discussion of the contribution of the study to theory and/or to practice. The prospectus/summary should play an important role in the selection of a research committee. This document allows prospective members to decide whether to participate in the study, based on the area of focus and the integrity of the prospectus.

Dissertation Proposal

After submitting the prospectus/summary, students are next required to submit a dissertation proposal, a document that is considerably more detailed than the prospectus/summary. The proposal should contain the following elements: a statement of purpose, rationale, literature review, research questions, proposed procedures, the source of data, methods of data collection, methods of data analysis or data reduction, and the contribution of the study to theory and/or to practice. Frequently, students are advised by their research committee to write a draft of the first three chapters of the dissertation (purpose and rationale, literature review, and method) as their research proposal.

A meeting of the research committee must be held to discuss and approve the dissertation proposal. A dissertation proposal approval form is available on the Graduate Student Portal. When committee approval has been secured, the form must be filed with the Graduate Studies Office. If the proposed research has changed since submission of the Nomination of Research Committee form, then a new two-page summary must be attached to the Dissertation Proposal Form.

Use of Human Subjects

If the proposed research involves the use of human subjects, a research review form for the use of human subjects must be completed. This form must be approved by the Campus Committee for the Protection of Human Subjects before the data collection begins. Prior to applying for human subjects approval and before the research review form for the use of human subjects can be reviewed, students will need to document that they have been trained to involve humans in research by passing the IU test for using humans in research. The tutorial and test can be found at http://researchadmin.iu.edu/HumanSubjects/index.html. Proof of having passed the test must accompany the application at the time of submission. Failure to provide proof with the application will delay the review until the following month. This applies to all submissions (new, continuation, and/or amendment) regardless of funding or rank of the primary investigator, sponsor, and co-investigators.

If the proposed research does not involve the use of human subjects, the School of Education requires verification from the Institutional Review Board (IRB) that their oversight is not required.

The Human Subjects Committee office is located at the Carmichael Center 203, 530 E. Kirkwood Avenue, Bloomington, IN 47408, (812) 856-4242, irb@iu.edu. Office hours are 8 a.m. to noon and 1 to 5 p.m., Monday-Friday.

The research review form for the use of human subjects can be viewed and downloaded from the Web at http://researchadmin.iu.edu/HumanSubjects/index.html.

Completing Your Doctoral Program

Dissertation Manuscript

A Guide to the Preparation of Theses and Dissertations is available through the website for the University Graduate School. This website contains detailed instructions for the preparation and submission of the dissertation manuscript.

Dissertation Defense

A Dissertation Defense is scheduled at the completion of the dissertation research, after the dissertation manuscript is complete, allowing the student to defend the dissertation research. This examination may not be scheduled less than six months subsequent to the date of research committee approval. Committee members must receive a copy of the dissertation manuscript two weeks prior to the final Defense.

A Defense Announcement is available via One/Onestart. The Defense Announcement must be received by the University Graduate School at least 30 days prior to the defense. Since this document must be approved by both the Graduate Studies Office and committee chair before it reaches the University Graduate School an additional week should be allowed for processing time beyond the 30 day requirement. 

Degree Conferral

The Ph.D. degree is conferred by the University Graduate School. Submission of the dissertation defense announcement to the University Graduate School constitutes an application for conferral of the Ph.D. degree. For more information, contact the University Graduate School or visit their Web site at: http://graduate.indiana.edu/academics-research/graduation.shtml.

Commencement

There are two Commencement ceremonies per year: May and December. May commencement is intended for students graduating January through August. Students who intend to participate in the Commencement must fill out a graduation application form which is available online via One/Onestart. Please check with the University Graduate School for deadlines to be included in the Commencement Program. Information will be mailed by the IU Alumni Association to those who applied on time to graduate.

Procedures for participating in Commencement may be obtained online at http://www.commencement.iu.edu/bloomington/index.shtml.

Additional policies apply. Please refer to the "Policies and Procedures" section of this bulletin and the University Graduate School Bulletin for more information.