Policies & Procedures
Academic Regulations
See the Office of the Registrar's website for general information about grades. The following policies are specific to the School of Science.
Pass/Fail Option During the four years of their undergraduate program, all undergraduates in good standing (with an overall GPA of 2.00 or higher) may enroll in up to eight elective courses to be taken with a grade of P or F. The Pass/Fail option is open for a maximum of two courses per year, including summer sessions. For this option, the year is defined as August 15 to August 15. The Pass/Fail option form is available in School of Science departmental offices and in the School of Science, LD 222.
The course selected for Pass/Fail grading must be an elective. It may not be used to satisfy any of the school area requirements, nor may it be counted as a part of the student’s major. If the course is at the 300-level or higher, with a grade of P, the course may apply to the 32 credit hour School of Science residency requirement. After the form is submitted to the Office of the Registrar, a grade of P cannot be subsequently changed to a grade of A, B, C, or D.
For additional information, visit the Student Central website: https://studentcentral.iupui.edu/grades-progress/pass-fail.html
Withdrawal for Undergraduate and Graduate Students
Students may officially withdraw from classes without penalty during the first half of a semester or session if they secure the approval of their advisor; a grade of W (Withdrawal) is recorded on the final grade report. Students may withdraw from classes during the second half of a semester or session only under extraordinary circumstances. In such cases, the student must secure the approval of their advisor, the instructor of the course, and the dean of their school; the instructor may assign a grade of W or F. A written justification from a doctor, member of the clergy, advisor, etc., must be presented indicating that the student could not have withdrawn earlier. The grade so assigned is recorded on the final grade report. To maintain integrity as to how students are accountable in this area, the policy for School of Science students is considered to be the policy for all students served by the School, regardless of academic unit or school through which the student is enrolled.
Students who alter their schedules, whether by personal incentive or by departmental directive, must follow correct withdrawal procedures. Students who do not follow these procedures risk jeopardizing their record by incurring a failing grade in a course not properly dropped, or they risk not receiving credit for work done in a course that has not been properly added.
This policy applies to students in both undergraduate and graduate programs.
Grade Replacement Policy for Undergraduate Students Only (this policy is not available to graduate students)
The Grade Replacement Policy is available only to undergraduate students pursuing their first bachelor's degree. It may be exercised for a maximum of 15 credit hours, no more than two times for a given course, with each replacement counting toward the 15 credit hour limit.
Grade replacements must be made in sequential order. The repeated course grade must be the same as or higher than the grade in the previous attempt in the course.
Replaced grades completed prior to the Fall 2021 semester will remain on the student's transcript with an X placed beside the grade to note that the grade was excluded. Replaced grades completed in the Fall 2021 semester or later will not be listed on the student's transcript but will be noted with an X.
Once a grade replacement has been processed, it cannot be reversed.
Grade replacement is available only for courses taken at any Indiana University campus.
A science major interested in the Grade Replacement Policy should speak with their academic advisor.
For more information about the policy, visit https://studentcentral.iupui.edu/grades-progress/grade-replacement.html.
Fresh Start through Academic Renewal (Fresh Start) (this policy is not available to graduate students)
For students whose first attempt at an undergraduate degree from IU did not go well, Fresh Start may be the key to successfully returning to IU Indianapolis. The policy allows students to start over with a cumulative GPA of 0.00Students who are eligible for Fresh Start:
- Undergraduate students
- Students pursuing their first bachelor's degree from IU
- Students who have not enrolled at any IU campus for 36 or more consecutive months (3 years)
Application for Fresh Start must be made by the last day of classes in the second (major) term of enrollment after returning from the 36+ month hiatus. Students apply through their school of enrollment by speaking with their academic advisor. The school completes the initial review. Applications that meet the eligibility criteria are forwarded to the Registrar's Office for review and approval.
For courses in which the student received a P, an S, or a grade of C or better, the credit hours will count toward the degree but won't be factored into the GPA. In courses where the student received a grade lower than a C, the credit hours will not be counted toward the degree and will not be factored into the GPA.
The Fine Print
The policy is available for courses taken on any IU campus.
The policy will apply to all terms of IU enrollment, regardless of the campus on which the courses were completed, for the purposes of determining the IU Indianapolis degree progress and completion.
Students receiving Fresh Start at IU Indianapolis who subsequently become degree-seeking students on another IU campus are subject to the policies in effect for the IU campus from which they receive their degree. Students receiving a similar academic forgiveness or academic Fresh Start on another IU campus are not eligible for IU Indianapolis Fresh Start.
Application for Fresh Start may be made only once.
Grades awarded based on violation of the IU Code of Student Rights, Responsibility, and Conduct will not be removed from the cumulative GPA by application of Fresh Start.
Students who are approved for Fresh Start will restart with a cumulative GPA of 0.00. These students must complete a minimum of 30 hours on the IU Indianapolis campus after their return in order to meet the graduation residency requirement.
For more information about this policy visit: https://studentcentral.iupui.edu/grades-progress/grade-forgiveness.html
Special Credit
Special credit by examination, by credentials, and/or by experience may be awarded in order to help qualified students earn their degrees more quickly. Each instructional department determines which of its courses are available for special credit and establishes procedures to determine student eligibility, administer evaluations for special credit, and grade students. The evaluations are as comprehensive as those given in the course. Credit earned by examination will be assigned an A (highest passing grade) or S (passing grade). Credit earned by credentials and/or experience will be assigned an S. An S (passing) grade is considered to be equivalent to performance at a minimum grade level of C.Responsibility for initiating a request for special credit in a specific course normally rests with the student. To find out if special credit is warranted, the student should consider meeting first with the department chair, advisor, or course instructor.
For additional information, refer to the front part of this bulletin under “Special Credit" or go to the following website: https://facultystaffcentral.iupui.edu/enrollment/special-credit.html
Auditing Courses
University policy permits the auditing of courses, but audited courses may not be retaken later for academic credit. Written permission from the instructor to audit a class must be obtained before the student attempts to register. See the Student Central website for general information about auditing courses.Incomplete Grade Process for Undergraduate and Graduate Students
You can ask your instructor for a grade of Incomplete if you satisfactorily competed a substantial portion of your coursework, but extenuating circumstances during the term prevented you from completing all coursework as of the end of the semester.
Your instructor has the right to set a specific date, up to one year, by which you must complete all unfinished work
In some cases, your instructor may recommend or require you to attend another term (or portion of a term) of a course to remove your "I" grade. In this case, don’t register for the course a second time. Instead, make arrangements with your instructor to sit in on the course as required. Note that sitting in on a course does not count as part of your full-time or part-time load for financial aid purposes or for loan deferments. If your original instructor isn’t available or is no longer with IU Indianapolis, contact the chair of the school or department that offers the course for assistance.
Once you’ve completed the work the instructor will change your "I" to the appropriate letter grade. You can track the progress of your request or check your academic record for grade information.
If you fail to complete the coursework and turn it in to your instructor in the time allowed, your "I" will automatically become an F.
See the IU Indianapolis Student Central website for information: https://studentcentral.iupui.edu,/grades-progress/incompletes.html.
This policy applies to students in both undergraduate and graduate programs.
Review of Final Grade in a Course
A student has the right to request and receive a review of the student’s final grade in a course. However, the request for such a review must be made in a timely manner; that is, within one year of the completion of the course. This policy applies to students in both undergraduate and graduate programs.Petition for Grade Change
Faculty Petition A faculty member may request a change of grade for a student. This request can be honored only after approval of the department chair and the School of Science Executive Director for Academic and Student Affairs.
Student Petition In certain cases, a student may request a change of grade. Students should contact the School of Science, LD 222, for information about procedures and time limits for applicable cases. This option is primarily used by undergraduate students and is generally not available for graduate students. Information is available at https://studentcentral.iupui.edu/grades-progress/grade-changes/index.html.
Residency Requirements
For undergraduate students: Residence at IU Indianapolis for at least two semesters and completion, while at IU Indianapolis, of at least 32 credit hours of work in courses at the 300-level or higher are required.
At least four courses totaling a minimum of 12 credit hours in the major subject must be completed at IU Indianapolis.
With the approval of the executive Director of Academic and Student Affairs or the Associate Dean for Academic Affairs, students who have had at least four semesters of resident study may complete up to 15 credit hours of the senior year at another approved college or university. In order to transfer back to IU Indianapolis, a transfer course must be a grade of C or higher. Students should be aware that completing coursework at another college or university may result in a postponement of their graduation for at least one semester due to the timing of processing and reviewing transfer credit.
For graduate students: At least 30 academic credits are required for the master’s degree and at least 90 academic credits are required for the Ph.D. Some programs may require more credits. The maximum number of didactic transfer credits allowed is 12 hours, but some programs may allow fewer. The student’s major department and the Office of the Associate Dean for Research and Graduate Education determine acceptability of transfer credits from another college or university. No work may be transferred from another institution unless the grade is a B or higher.
Students must meet graduate school resident study requirements. At least 30 credit hours of IU graduate work must be completed while enrolled on a campus of Indiana University to satisfy the master’s degree. At least one-third of the total credit hours used to satisfy degree requirements must be earned (while registered for doctoral study) in continuous residence on the IU Indianapolis campus. The major department should be consulted for other more specific rules.
Candidates for Baccalaureate Degrees
Students are considered to be candidates in good standing for baccalaureate degrees awarded by the School of Science when they have been admitted as regular students by the Undergraduate Admissions Center, when their last semester’s grade point average is not below a 2.00, and when their cumulative grade point average is not below this same level (2.00).
Degree Grade Point Average
The School of Science computes a school grade point average, which is the basis for recommending the awarding of a degree. This grade point average is computed at the completion of the degree program. Only the most recent grade in repeated courses counts in computing the school grade point average for the purpose of graduation. Remedial courses and courses that overlap are also excluded. Other course exclusions may apply.
Double Major
A double major is awarded to students who complete the requirements for two Bachelor of Arts degree programs or two Bachelor of Science degree programs in the School of Science. Students who plan to double major must have their programs approved by both major departments and the academic dean or director. A student declaring a double major must satisfy the departmental requirements for the second major as stated in the School of Science bulletin in effect when the second major is approved.Double Degree
A student may be awarded two degrees by completing bachelor’s degree programs from two different schools at IU Indianapolis or by simultaneously completing two baccalaureate major programs from the School of Science, one leading to a Bachelor of Arts degree and the other leading to a Bachelor of Science degree. A student who plans to pursue a double degree must receive approval from the two major departments and the academic deans of the schools awarding the degrees. A student who declares a double degree, and who is accepted by a department in the School of Science for the additional degree program, must satisfy the requirements for that program as stated in the School of Science bulletin in effect when the additional degree program is approved.Updating a Major, Adding a Second Major, Adding a Minor, or Adding a Preprofessional Designation within the School of Science
A student who desires to change or add majors within the School of Science, or add a minor or preprofessional designation, should apply the School of Science by completing the Internal Admissions Application. If the application is approved, the student may be placed under the bulletin in effect during the time of admission into the new major.Second Baccalaureate Degree
Normally the holder of a bachelor’s degree who wishes to pursue a further educational goal is encouraged to consider a graduate degree program. However, a student interested in pursuing a second degree should apply through the IU Indianapolis Undergraduate Admissions Center, Campus Center Room 255, 420 University Boulevard, Indianapolis, IN 46202. Further information and application forms may be obtained at this address, by calling (317) 274-4591, or online at https://indianapolis.iu.edu/admissions/index.html.
In order to be admitted to the degree program, the applicant must meet admission requirements of the School of Science and of the department. If admitted, the candidate will be placed under the bulletin in effect during the time of admission into the second-degree program.
Degrees Awarded with Distinction
IU Indianapolis recognizes outstanding performance in course work by awarding bachelor’s degrees with distinction. Indiana University degrees are awarded with distinction, high distinction, and highest distinction.
To award graduation with distinction for baccalaureate degrees, there must be at least 20 students in the respective pool of Spring semester candidates.
To be eligible for graduation with distinction, candidates must complete all the requirements of their degree programs. Additionally, the following conditions apply:
- A candidate for a baccalaureate degree with distinction must have a minimum of 65 credit hours of course work from Indiana University applicable to the graduation index (degree grade point average) on record.
- The minimum graduation index for distinction shall be no less than the 90th percentile of the graduation indexes of all the graduates in the school for the Spring semester, provided that the index is at least 3.30;
- Of those who qualify for distinction under these rules for the Spring semester, the six-tenths of the baccalaureate graduates having the highest graduation indexes shall be designated as graduating with high distinction;
- Of those who qualify for distinction under these rules for the Spring semester, the three-tenths of the baccalaureate graduates having the highest graduation indexes shall be designated as graduating with highest distinction;
- The minimum graduation indexes determined for the Spring semester for graduation with distinction, high distinction, and highest distinction shall be applied for graduation with those respective levels of distinction for the subsequent Summer sessions and Fall semester.
