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Academic Regulations and Policies

Academic Standing

The university has established levels of competency, according to GPA and semesters completed, which determine whether an undergraduate student is making satisfactory academic progress, is on probation, probation with impact, or ineligible to continue studies.

Satisfactory Academic Progress

A student whose cumulative grade point average (CGPA) is 2.0 or higher is considered to be making satisfactory academic progress.

Probation

A student who has completed one or more IU South Bend GPA hours and has a CGPA below 2.0 is placed on probation. A probationary student remains on probation until the CGPA reaches 2.0 or higher.

Probation with Impact

A student who is on probation and fails to achieve a semester (fall, spring, or combined summer session) GPA of at least 2.0 will be placed on probation with impact. Academic units may impose additional enrollment restrictions on such students (e.g., limited to half-time enrollment).

Dismissal

A student who is on probation with impact and fails to achieve a semester (fall, spring, or combined summer session) GPA of at least 2.0 will be dismissed from the university. Students who are dismissed for the first time cannot enroll until one regular (fall or spring) semester has elapsed and must petition by the established deadline to be reinstated. Students who are dismissed multiple times must remain out of the university for at least two regular semesters and must petition by the established deadline to be reinstated.

Reinstatement

Reinstatement will be the decision of the academic unit to which the student petitions. A student who is reinstated will be on probation with impact until the CGPA reaches 2.0 or higher.

Addition of Courses/Late Registration

Students are permitted to register for classes via One.IU through the first week of classes. During the second week of classes, eAdd is available to students who are already registered for at least one class. If a student is not registered for at least one class, they will need to obtain an add/drop slip from their advisor. The student will need to obtain signatures from bother their instructor and advisor. Late fees may apply.

After the second week of classes, for the fall or spring term (or the second week of the summer term), permission for late registration or course additions will be given only for serious cause and only when there is sufficient reason to believe that the student will be able to complete the course successfully despite the late start. Students can obtain the Late Registration form (aka the Long Form) from the office of the Registrar. Students will be required to submit a statement explaining the late registration or add requests and present the form to the following persons for signatures:

1. Dean or Chairperson of the student's school
2. Instructor for the added course
3. Associate Dean or Chairperson of the Division/School offering the course
4. Vice Chancellor for Academic Affairs

The completed form must be submitted to the Office of the Registrar for processing. Incomplete forms will not be accepted.

Note | Special fees are assessed for most late registrations and schedule adjustments.

Assessing Student Outcomes

Students are expected to assist in the assessment process as defined by their academic departments and the campus assessment committee. Assessment processes may include activities as varied as opinion surveys, focus groups, portfolios, and capstone courses.

• The goal of assessing student outcomes at IU South Bend is to help the university realize its mission for the student body.
• The objective of the assessment process is to involve the faculty, the students, and the community in the effort to review student outcomes.
• The purpose of assessing student outcomes is to identify program strengths and elements in need of improvement.

Attendance and Course Commitment Policy

Preamble

Attendance and active participation in courses are key factors for academic success. Students who do not attend their classes and who do not complete their assignments in a timely manner are less likely to successfully complete their courses.

Policy

At the discretion of the academic department, students who do not attend the first scheduled week of classes and have not made prior arrangements with their instructor may be subject to administrative withdrawal.

At the discretion of the faculty, students missing more than 50% of their class meetings, and/or who do not actively participate in their enrolled classes during the first four weeks of the fall or spring semesters, may be subject to administrative withdrawal from their courses. Students may be administratively withdrawn regardless of their class level or standing.

• Courses in which the Attendance and Course Commitment Policy applies are approved by the academic department and applies to all sections. Courses on the approved list will remain in approved status until otherwise repealed by the academic department. The Office of the Registrar will maintain and publish a list of courses that have been approved to enforce the Attendance and Course Commitment Policy.
• In courses in which this policy applies, notice of the Attendance and Course Commitment Policy, including a definition of active participation, must be included in the course syllabus. Students must be informed that administrative withdrawal may have an impact on their financial aid awards and/or student visa status.
• Faculty teaching courses in which this policy applies are encouraged to take attendance. To accommodate large lecture classes and courses taught through distance learning, submission of course assignments can be used to document attendance and participation. If faculty members choose to use coursework submissions as the primary means of documenting attendance and active participation, a statement must be included in the course syllabus. If attendance is not taken and a student is subsequently withdrawn for not submitting any assignments, the due date of the first assignment will be the last date of attendance.
• The instructor who initiates an administrative withdrawal may rescind it within one week of the original request.
• Students who are administratively withdrawn from their courses after any refund  period  will not be eligible for a tuition refund.
• Administrative withdrawal requests will be processed only during the periods listed below:

• first week of the fall and spring semesters
• between the end of the fourth week and the beginning of the fifth week of the fall and spring semesters
• Academic units may establish an attendance policy that is more restrictive than outlined in this policy, but administrative withdrawal will occur only during the enforcement periods.

Audit Policy

Courses may be taken on an official audit basis. No credit is given for the courses, but the audited courses are indicated on the student’s transcript. Any work required of auditors must be agreed upon by the instructor and the auditor. Any academic program has the option to exclude auditors from a particular course. Changes from audit status to credit status and vice versa can be made only with the permission of the instructor and no later than the deadline for midterm grades. Auditing students pay the same fees as credit students, and incur a program change fee beginning the second week of classes. Contact the Office of the Registrar for details on auditing procedures.

Photo credit | Teresa Sheppard