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Undergraduate Policies

Probation, Dismissal, and Readmission Policy

Academic Warning
A student whose semester grade point average (GPA) falls below a 2.0, but whose cumulative GPA is a 2.0 or higher, will be placed on academic warning.  Students on academic warning will be required to meet with their academic advisor before being able to register for classes.  A student will be advised of academic warning status by the Office of the Associate Dean for Academic Affairs and Undergraduate Programs.

Academic Probation
A student whose cumulative grade point average (GPA) falls below a 2.0 will be placed on probation.  Students on academic probation will be required to meet with their academic advisor before being able to register for classes.  The student may continue studies provided the student achieves a semester GPA of at least 2.0 for each semester while on probation.  Once the cumulative GPA is at least 2.0, the student will be removed from probationary status.  A student will be advised of probationary status and the possibility of dismissal by the Office of the Associate Dean for Academic Affairs and Undergraduate Programs.

A student on probation who has completed a minimum of 12 IUPUI grade point average (GPA) hours is subject to dismissal from the School if the student fails to attain a GPA of at least 2.0 in any two consecutive IUPUI semester (fall and spring), including the semester that the student was first placed on probation.

A student can also be dismissed from the School when, in the opinion of the Associate Dean for Academic Affairs and Undergraduate Programs in consultation with the student's major department, the student has ceased making progress in the degree program.  Examples of lack of progress may include, but are not limited to, average GPA in courses in the major below 2.0, multiple semesters with semester GPA below 2.0, and repeated failures in core courses in the curriculum.  Students in danger of dismissal due to failure to make academic progress will be required to meet with their academic advisor.

A student will be notified of dismissal by the Office of the Associate Dean for Academic Affairs and Undergraduate Programs.

A student dismissed for the first time from the Purdue School of Engineering and Technology or another Purdue School must remain out of school at least one regular (fall or spring) semester.  During the semester out of school, the student may petition the School of Engineering and Technology for readmission.  A student dismissed for the second time must remain out of school at least two regular semesters (fall and spring), but may petition for readmission during the second semester out of school.  Readmission after a second dismissal is extremely rare.

A student readmitted will be informed by the Office of the Associate Dean for Academic Affairs and Undergraduate Programs.  The notification will specify any conditions and restrictions affecting readmission and continuance in the degree program.  Readmitted students will be placed on probation.  Readmitted students must earn a GPA of at least 2.0 each semester while on probation or they will be dismissed again.  Readmitted student will be removed from probation when their cumulative GPA is raised to 2.0.  Students may contact Susie Bradley susjbrad@iupui.edu for a Petition for Readmission.

Acceptance of Grade Replacement & Repeating Courses

Repeated Courses (Grade Replacement Policy)
Students enrolled in the School of Engineering and Technology are permitted to apply only the provisions of the IUPUI Grade Replacement Policy that pertain to repeating a course in order to achieve a higher grade. This replacement will affect a student’s academic record only at the Purdue School of Engineering and Technology at IUPUI. If the student subsequently transfers to another academic unit at IUPUI or another campus, different interpretations of the grade replacement policy may be in place.

An undergraduate student who retakes any course may elect to have only the final grade counted in computation of the cumulative semester grade point average, in accordance with the limitations listed below. After retaking the course, the enrollment and original grade will be removed from calculations used to determine the student’s cumulative GPA. The student’s transcript, however, will continue to show the original enrollment in the course and all grades earned for each subsequent enrollment.

This policy is subject to the following limitations:

  • Students may exercise the grade replacement option for no more than 15 credit hours, including any courses in which the former FX option was used for their 1st baccalaureate degree.
  • A grade may be replaced only by another grade for the same class.
  • A student may exercise the Grade Replacement Policy a maximum of two times for a single course.
  • The request to remove a grade from the cumulative GPA calculation by this method is irreversible.
  • The second enrollment for any course covered by this policy must have occurred during fall semester 1996 or later.

Students who plan to use the grade replacement option must complete and submit the grade replacement form to the Recorder in the Office of Academic Programs for processing after retaking the course.

Academic Regulations

E&T Course Drop Policy 
Undergraduate students admitted to the School of Engineering and Technology in fall 2012 and beyond may not drop more than one course per semester.  Furthermore, these students are limited to a total of eight withdrawals over the course of their academic career after admission to the School of Engineering and Technology.  If extenuating circumstances warrant an exception to this policy, the exception must be approved both by the student's academic advisor and by the Associate Dean for Academic Affairs and Undergraduate Programs.

If due to extenuating circumstances a student must withdraw from school (drop every class) during an in-progress semester, the withdrawals in that semester will count as only a single withdrawal toward the career maximum of eight.

This policy does not apply to course adjustments made during the Add/Drop (100% refund) period.  For first-year students (those with less than 26 total credit hours, both beginners and transfers) served by the New Student Academic Advising Center, courses from which a student has been administratively withdrawn will not be counted toward the one-drop-per-semester limit.

For the purposes of this policy, linked lecture-lab courses taught under two different numbers are considered a single course.  Likewise, the dropping all courses that make up a themed learning community will count as a single drop.

Grades and Grade Reports
Students are responsible for completing all required work in each of their courses by the last scheduled class meeting, unless course assignments have been properly cancelled. Students receive a grade in each course in which they are enrolled at the close of the session. Grades indicate what a student has achieved with respect to the objectives of the course, and instructors are required, by action of the Faculty Senate, to record the grade a student has earned in a course. Grades that have been officially recorded will be changed only in cases of instructor error or subsequent finding of student academic dishonesty.

Basis of Grades
The School of Engineering and Technology uses a grading system that may include plus and minus grades as well as straight letter grades for all undergraduate and graduate courses. These grades and their grade point values are indicated below.

For credit courses:

A or A+ 4.0
A– 3.7
B+ 3.3
B 3.0
B– 2.7
C+ 2.3
C 2.0
C– 1.7
D+ 1.3
D 1.0
D– 0.7
F 0.0 (no credit)

For credit courses taken under the Pass/Fail option:

P: Pass: equivalent to grade A through D– (no grade point value assigned).
F: Failure: failure to achieve minimal objectives of the course. The student must repeat the course satisfactorily in order to obtain credit for it. The F is factored into the student’s grade point average.

For noncredit courses, including thesis research:

S: Satisfactory: meets course objectives (no grade point value assigned).
F: Unsatisfactory: does not meet course objectives (is factored into grade point average).
    Note that no separate grades are given for course laboratory sections that have been given separate course designations for scheduling purposes.

Incomplete, Deferred, or Withdrawal grades for credit or noncredit courses (no grade point value assigned):

I: Incomplete, no grade: policies and procedures for I and IX grades for Engineering and Technology students (GRAD and UGRD)

The grade of incomplete "I" may be assigned only when:

  • A student has successfully completed at least 75% of the work in a course.
  • Extenuating circumstances prevent the student from completing the work within the time limits of the course.
  • Faculty should conform to the Incomplete Policy before giving a student an incomplete "I."
  • Faculty must fill out the Incomplete Grade Report and have the student sign.  It must show what is needed to remove the "I."  Faculty must submit these completed and signed forms to the department Secretary or department PA.
  • Deadline for work must be listed on Incomplete Grade Report.  Although a year is allowed by the campus, students should be encouraged to finish the work as soon as possible.
  • Incomplete grades will not be converted to "IX" unless there is documented extended illness or military service.  This documentation must be presented to the instructor and Recorder prior to requesting the "IX."  An appropriate end date for "IX" grades must be identified at the time of issue.
  • GRAD students cannot be given an "IX" per Graduate Office.
  • Incomplete grades will NOT be changed to "W" (withdrawal).
  • All "I" and "IX" grades should be documented in Advising Record for future reference.

R: Deferred; a grade given for those courses that normally require more than one academic session to complete, such as project, thesis, and research courses. The grade indicates that work is in progress and that the final report has not been submitted for evaluation.

W: Withdrawal; a grade of W is recorded on the final grade report.

Withdrawing from Classes
During the first half of a semester or session, students may officially withdraw from classes without penalty if they obtain the approval of their advisor. During the second half of the semester, students will be allowed to withdraw from classes only under extenuating circumstances. At that time they must obtain the approval of the appropriate instructors, their advisor, and the dean, and must also present a written justification from a doctor, member of the clergy, advisor, or similar person of authority. The fact that a student merely stops attending a class will not entitle the student to a grade of W.

Uses of the Pass/Fail Option
To provide students with the opportunity to broaden their education with less worry about the grades they may earn, an alternate grading system, the Pass/Fail option, is permitted for a limited portion of the required credit hours. The following general rules are currently applicable; individual departments may impose further restrictions.

  • Subject to the regulations of divisions or departments, students may choose this option in any course that does not already appear on their academic record and that they are otherwise eligible to take for credit with a letter grade. Students may use this option for not more than 20 percent of the total credit hours required for graduation.
  • Students taking a course under this option have the same obligations as those taking the course for credit with a letter grade. When instructors report final grades in the course, any student who would have earned a grade of A through D– will receive a P, and any student who has not passed will receive an F. The registrar will note either result on the student’s academic records, but will not use the course in computing the grade point average unless the student receives an F.
  • This option is not available to students on probation.
  • This option is available for a maximum of two courses in any one semester and one course during a summer session.
  • Students receiving the grade of Pass in a course taken under the Pass/Fail option may not retake the same course for a letter grade.
  • Courses taken under Pass/Fail option and courses taken by correspondence may not be used to fulfill graduation requirements for engineering students. Whether the courses are accepted for technology students is up to each major department.

These rules are general or minimum guidelines for those electing this option. There are certain specific limitations on registration for the Pass/Fail option. This option may be elected only during continuing student registration, late registration, and the drop/ add period at the beginning of a semester or session. Changes from letter grade to Pass/Fail and vice versa may not be made after the second week of classes during the regular semester or after the first week of classes during the summer sessions.

Absence from Campus
Students who interrupt their plan of study for two consecutive semester (excluding summer) may be required to meet all departmental curriculum requirements for the program offered at the time of their return.  Please check with your program director for more specific information about your plan of study.

Scholastic Grade Point Averages
The scholarship standing of all undergraduate degree regular students is determined by two scholastic indexes: grade point average and the degree grade point average.

Semester Grade Point Average
The semester grade point average is an average determined by weighting each grade received (4.0 for an A, 3.7 for an A–, etc.) during a given semester and multiplying it by the number of credit hours in the course, adding up all the figures, and then dividing the sum by the total number of course credit hours obtained during that semester. Grades of P and S are not included in the computation; grades of F are included. The cumulative semester index is the weighted average of all courses taken by a student, except those to which the FX policy is applied. See “Repeated Courses (FX Policy)” above in this section of the bulletin.

Graduation Degree Grade Point Average
The graduation degree grade point average is the weighted average of grades in only those courses that are used to meet the graduation requirements for the program in which the student is enrolled. When a student retakes a course with the advisor’s approval or later substitutes an equivalent course for one previously taken, only the most recent course grade is used by the school in calculating the degree grade point average. Since certain courses previously completed by the student may on occasion be omitted from a program of study, the degree grade point average and the cumulative grade point average may differ.

Graduation Degree Grade Point Average Requirements
For all bachelor’s degrees in the School of Engineering and Technology, a minimum degree grade point average of 2.0 is required for graduation. Candidates for graduation from engineering programs must also have an grade point average of 2.0 for all required engineering courses.
For the Associate of Science degree, a minimum degree grade point average of 2.0 is required for graduation.

Good Standing
For purposes of reports and communications to other institutions and agencies and in the absence of any further qualification of the term, students are considered in good standing unless they have been dismissed, suspended, or dropped from the university and have not been readmitted.