Policy Governing Release of Information in Student Records

Social Security Number
Student Records
Sex Offender Screening

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Social Security Number

In accordance with the Privacy Act of 1974 and Indiana PL22 of 1977, students or applicants are advised that the requested disclosure of their Social Security Number to the university is voluntary. The student has the right to refuse disclosure of this number or request its removal from records without penalty. A special nine-digit student identification Number will then be assigned for use throughout the duration of the student's involvement with the university. The Social Security number will be used to identify the student's records such as transcript, registration, grade reports, transcript requests and certification requests; as an identifier for grants, loans, and other financial aid programs; and to determine eligibility, certify school attendance, and report student status. The student's Social Security Number is not disclosed to individuals or agencies outside Indiana University except in accordance with the Indiana University policy on release of student information.

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Student Records

In compliance with Section 438 of the "General Education Provisions Act" (as amended) entitled "Family Educational Rights and Privacy Act," the following is IUS's policy explaining the procedures available to provide a student appropriate access to his/her records while protecting confidentiality.

1. Certain definitions and principles contained in the law and proposed guidelines are specifically adopted in the policy:
1. "Student" is defined as one who has attended or is attending Indiana University and whose records are in the files of the university.
2. Educational records do not include files retained by individuals and not accessible to any other person except a substitute faculty/staff member. Student disciplinary records, except as stipulated by law, are considered educational records and as such are protected.
3. Public information is limited to name, address, e-mail address, phone, major field of study, dates of attendance, admission or enrollment status, campus, school, school or division, class standing, degree and awards, activities, sports, and athletic information. Records of arrests and/or convictions and traffic accident information are also public information and may be released to anyone making inquiry.
2. Public information shall be released freely unless the student files the appropriate form requesting that certain public information not be released. This form is available at the Office of the Registrar. Public information that cannot be restricted includes name, enrollment status, degrees, and dates of attendance.

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Sex Offender Screening

Indiana University Southeast periodically checks the names of enrolled students against the names listed in the Indiana Sex Offenders Registry. It is the policy of IUS that no students who have been convicted of sex offenses against children shall be eligible for admission to or matriculation in any academic program that places them in direct proximity to children (people under the age of 18). Except when it conflicts with a school or division or program policy, such students will be given alternative assignments to any class projects, field experiences, practica or extracurricular activities that would put them in proximity to children.

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