Attendance
Emergency Withdrawal
IUPUI Emergency Withdrawal Procedures
Various circumstances, often unexpected, may force students to withdraw from an academic term or session. These include major medical issues, death in the family, job loss, divorce, etc. The following procedure is intended to mitigate student confusion and anxiety. Each academic unit is expected to develop its own policy defining the circumstances under which an emergency withdrawal is appropriate in that unit.
Procedure
The IUPUI Student Advocate will be the initial point of contact. The Student Advocate will contact the appropriate official in the student’s academic unit. The list of official contacts will be maintained by the Student Advocate. The official for each academic unit should be an individual who is aware of the unit’s policies and the requirements of the academic calendar. This person will be responsible for working with the individual faculty involved, if necessary, and for making the appropriate arrangements for each class to be dropped.
To process a withdrawal, the academic unit official will provide the Office of the Registrar the drop forms with appropriate signatures along with a memo attesting that the complete withdrawal is due to student emergency circumstances.
Annually, during the first week of August each year, the Student Advocate will contact each academic unit to confirm or update their academic unit contact information.
Contact Information
Students who wish to withdraw from all courses based on emergency circumstances are provided a single-point-of contact so the students (or their proxy) do not have to visit various offices. To withdraw as a result of an emergency, students (or their proxy) should contact:
Student Advocacy & Support
420 University Blvd.
Campus Center Suite 270
Indianapolis, IN 46202
Phone: (317) 274-4431
stuadvoc@iupui.edu
https://studentaffairs.iupui.edu/advocacy-resources/index.html
Grades and Refunds for Emergency Withdrawal
- Depending on the timing of the emergency, dropping courses may require various levels of academic approval (instructor, advisor, dean).
- Students who withdraw from all classes based on an emergency will generally receive a W (withdrawn) grade for each course. However, after the automatic-W period for a term, the instructor may assign an F (failing) grade if the student's work is not of passing quality at the time of withdrawal.
- Refund amounts for dropped courses vary and are determined by the duration of the course and the date of the withdrawal. Refund deadlines are available on the official academic calendar (https://studentcentral.iupui.edu/calendars/official-calendar.html).
- Students who have dropped courses after the refund period due to emergency circumstances have the right to submit a tuition dispute. This must be done within one year of the end of the semester in which the courses were dropped. Additional information and the tuition dispute appeal form can be found at https://studentcentral.iupui.edu/pay-bill/tuition-disputes/index.html.
- Students receiving financial aid will be subject to the refund policies as provided for by the agencies sponsoring the aid. Students who accumulate an excessive number of W grades on their records may be deemed to not be making satisfactory academic progress toward their degree. If such a determination is made, these students may be blocked from registering by their school and may risk restrictions or loss of financial aid.
