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IUFW, in compliance with the Family Educational Rights and Privacy Act, provides that with the exception of directory information, all student records are confidential and available only to the student.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

Access

The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. After the hearing, if the University decision is not to amend the record, the student has the right to place a statement with the record outlining his or her view on the contested information.

Right to file a complaint

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Indiana University to comply with the requirements of FERPA.

Public/Directory Information

This is the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. Finally, “public information” may be released freely unless the student files the appropriate form requesting that certain public information not be released. This form is available from Student Central.

Public information at IUFW is limited to:

Parental access to student records

Under the Family Educational Rights and Privacy Act, when a student turns 18 years of age or attends a post secondary institution, the student, and not the parent, may access, seek to amend, and consent to disclosures of his or her education records.  Students who wish to authorize access to their confidential student record information may use the Third Party Access feature available in Self Service. In rare circumstances, the University may invoke the FERPA exception which allows the institution to provide information to parents if the parent can prove their student is dependent by IRS standards.

Release information from your student records to a third party

In compliance with the Federal Family Education Rights and Privacy Act of 1974 and the University Policy on Access to and Release of Student Education Records, the University is prohibited from providing certain information from your student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited to your parents, your spouse, a sponsor, etc.

While University officials are prohibited from releasing your confidential information, you may, at your discretion, grant permission to a third party to portions of your record via Self Service in One.IU.

To pursue granting of Third Party Access:

• You must set up a separate record for each third party to whom you grant access to information from your student records.
• The information you designate will only be made available through the third party Access link in One.IU.
• This authorization does not authorize the third party guest to receive information from the University by any other methods, such as phone, email, or in-person visit. University officials continue to be prohibited from discussing your record with third parties.

When you click the "I Accept" button as part of the process, you are indicating that:

• You understand that any and all personally identifiable information is protected under FERPA.
• You further understand that you may waive that protection and give access to your records to individuals of your choice.
• You agree to waive your rights under FERPA and allow the individual(s) you name to access designated financial and academic records as they are available through the self service Third Party Access application.
• You understand that you are responsible for changing, amending or rescinding this authorization at any time.
• You understand that this access will be revoked when your access to self service expires.
• You are responsible for making clear to the third parties to whom you grant access that this does not allow for University officials to release any information. This access is strictly limited to the self service application.