Academic Policies & Procedures

Graduate (All Students)

Required Graduate Student Meetings

The graduate student is expected to meet regularly with advisory and/or research committees for academic and research advising. In addition to these informal meetings, the following official meetings are required for each of the graduate degrees:

Master's thesis option students:

  • Proposal meeting
  • Thesis defense

Doctoral students:

  • Course prescription meeting
  • Qualifying examination
  • Proposal meeting
  • Dissertation defense
    • The proposal meeting and the thesis/dissertation defense are public meetings, open to the academic community. Those attending these meetings are expected to follow the established protocol.The proposal meeting is open to faculty and students in the university community. During the first portion, the student formally presents the research proposal in an open forum. Committee members and visitors have the opportunity to ask questions. Visitors leave after the formal presentation. The remaining time is determined by the student's research committee.

Students may schedule the meetings described above by completing and submitting an Application to Schedule a Graduate Student Meeting Form in HPER 115. Students must carefully follow the directions on the form. Paper copies of this form are available in HPER 115, or the form may be downloaded online at

Note: No meetings may be scheduled during final examination week or when classes are not in session.

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